Privacy Policy

What information does Stewardly collect?

Stewardly collects information about its clients such as organization name, individual first and last name and email addresses. Stewardly also collects information about the research conducted by its clients for the purposes of providing services within the field of human subjects research administration.

How is information used or disclosed by Stewardly?

Your data is used by Stewardly to provide services to you. You enter data voluntarily into a SaaS product or you provide data to Stewardly under an agreement for services. End user emails are used for the purposes of delivering a Stewardly service and are only used for advertising if an end user has signed up for an electronic mailing list. If Stewardly receives a request from a third party for part or all of your data, Stewardly will notify you and cooperate reasonably with you in responding to that request. Stewardly will only disclose your information in aggregate form or as required by applicable law.

What access and control do you have over your data?

You control the data that you enter into Stewardly SaaS products through the methods provided by Stewardly. You have the right to access and use any data that you entered into a Stewardly SaaS product. If you terminate your subscription to or use of any Stewardly SaaS product, you are responsible to export your data prior to such termination using methods provided by Stewardly. Stewardly reserves the right to permanently delete data after a reasonable period of time.

How does Stewardly keep your data secure?

All data sent to and from Stewardly SaaS is encrypted using 256-bit SSL (Secure Sockets Layer) technology. This is the same security technology used by banks for the provision of online banking services, and by many well-established e-commerce sites for the provision of online shopping services. SSL works by establishing a private connection between an end-user's computer and the server for the SaaS, and assures that each end of the connection is authenticated before data transfer begins.

Encryption is a mathematical process of coding and decoding information. The number of bits (40-bit, 56-bit, 128-bit, 256-bit) tells you the size of the key. Like a longer password, a larger key has more possible combinations. When an encrypted session is established, the encryption level is determined by the capability of the web browser, SSL certificate, web server, and client computer operating system.

Data stored in Stewardly SaaS is securely stored on servers which are physically located in Canada, and as such Canada's federal privacy law — the Personal Information Protection and Electronic Data Act (PIPEDA) — applies to all such data.

Additional Privacy, Access or Security Requirements

Stewardly clients will have requirements under local legislation that may be applicable to the SaaS products and the services provided by Stewardly. You must notify Stewardly of any additional requirements that you determine are applicable to Stewardly SaaS products and Stewardly services. Additional privacy obligations may be incorporated into a separate written agreement with Stewardly. Stewardly shall not be bound by additional requirements unless Stewardly has agreed in writing to the requirements.


Like most other websites, Stewardly may monitor traffic patterns, site usage and related site information in order to optimise the web service. Stewardly may provide aggregated information to third parties but these statistics do not include any identifiable personal information.


This privacy policy may be updated from time to time without notice to you. The most recent version of this privacy policy applies.


If you have any questions about privacy, security or access to personal information in Stewardly's custody and control, please contact Stewardly.

If you are not satisfied with Stewardly's response, the Privacy Commissioner of Canada can be reached at 112 Kent Street, Ottawa, Ontario, K1A 1H3, 1-800-282-1376.